WE HAVE GONE DIGITAL TO SIMPLIFY THE APPLICATION PROCESS

Community Grants close 5pm April 10th 2026.

Instructions for Completing Applications

Please ensure you follow the instructions to complete your application.

• IMPORTANT: read all criteria and conditions prior to completing
• You will need all your documents on hand to submit.
• Submissions need to be made in one sitting, so ensure you have all relevant information prior to starting application.

Links to apply below.

COMMUNITY GRANTS PROJECTS: Selection Criteria

Eligibility for funding through Community Grants is dependent on the following criteria:

The organization must be an existing group delivering community service within the City of Whitehorse, with priority given to those in Box Hill and Burwood neighborhood's at the discretion of the Grants Committee.

The organization should be incorporated and have published an annual report and accounts within the previous twelve-month period.

Preference will be given to projects that support Rotary's 7 areas of focuses.

• Education and literacy,
• Disease prevention and management
• Water, sanitation, hygiene
• Economic empowerment and Community Development
• Environmental protection
• Maternal and child health
• Peace and conflict prevention

Funding is to be for a specific program, project, or piece of equipment, but not for normal recurrent expenditure items.

Strict accounting rules apply to ensure that the funds were spent in accordance with the grant submission. Photographic or written evidence of completion needs to be submitted to the Community Services Coordinator upon completion of your nominated project. A Community Grants Committee member will contact recipients to monitor progress of grant project where required. All projects must be completed within 12 months from receipt of grant.

The Rotary Club reserves the right not to disburse funds, in part or at all, if suitable submissions are not received or recipient organisations are not compliant with grant conditions.

Relationships forged with applicants, whether successful or not, could lead to alternative support projects being developed between the two organizations at the discretion of the Rotary Club of Box Hill Burwood and its committees.

GENERAL INFORMATION

2026 Grants open 2nd February 2026 - from 10am

The total allocation for distribution through our Community Service grants initiative in any one year is decided upon annually by the Board, as is the maximum grant allocation per project.

How to apply:

Complete the new digital application form, attach all relevant quotes and a copy of your most recent Annual Report.

Application needs to be completed and submitted in one sitting. Substantiating documents will need to be uploaded to a separate link found on the bottom of the application.

Maximum grant: $3,500.00

Closing date for applications: Friday 10th April 2026 – by 5pm

Applicants will be contacted by 1st May 2026 and informed if successful or unsuccessful.

Successful applicants will be required to give a short presentation at our Community Grants Presentation Night on Tuesday 19th May 2026.

STEP ONE:

Complete the online application form: 2026 Community Grants Online Application - opens 2nd February

Please submit completed application form, and upload a copy of your Annual Report, quotes and any other documents to the following link below, by close of business on above-mentioned closing date.

STEP TWO:

Upload supporting documents to: Community Grants Upload File link 2026

If you have any queries regarding the Community Grants initiative or wish to submit an application by email, please contact:

Rotarian Tim Lynn            community.grants@boxhillburwoodrotary.org.au

Community Services Coordinator
Rotary Club of Box Hill Burwood
PO Box 59
BOX HILL   VIC  3128